Serving Medical Records Subpoenas on UMC Southern Nevada in Las Vegas

University Medical Center of Southern Nevada (UMC) — Subpoena & ROI Intake Profile

University Medical Center of Southern Nevada (UMC) is Clark County’s public hospital and the only Level I Trauma Center and Lions Burn Care Center in the State of Nevada. Consequently, in personal injury, catastrophic motor vehicle collision, premises liability, medical malpractice, and criminal cases across Southern Nevada and nationwide, UMC is the #1 hospital target for Medical Records, Trauma Charts, Radiology Imaging, and Itemized Billing Subpoenas (Subpoenas Duces Tecum).

Need a Medical Records or Billing Subpoena served on UMC Southern Nevada today? Order UMC Subpoena Service Online.

Where to Serve UMC Subpoenas: 1800 W. Charleston Blvd vs. 820 Rancho Lane, Suite 25

UMC occupies a sprawling medical complex in the Las Vegas Medical District at the intersection of West Charleston Boulevard and South Rancho Drive (ZIP code 89106). Knowing the exact office routing prevents rejected or misrouted subpoenas:

1. Medical Records & Release of Information (ROI) Subpoenas (820 Rancho Lane, Suite 25): Walk-in service of Subpoenas Duces Tecum for Medical Records / Health Information Management (HIM) is routed directly to UMC’s dedicated Release of Information (ROI) Office at 820 Rancho Lane, Suite 25, Las Vegas, NV 89106 (adjacent to the main 1800 W. Charleston Blvd hospital campus).
2. Corporate Legal / Risk Management / Summonses Against UMC (1800 W. Charleston Blvd): Because UMC is a county hospital governed by the Clark County Board of Hospital Trustees, civil Summonses and Complaints naming UMC as a party defendant (or subpoenas directed to UMC Risk Management / Administration) must be served at the designated Administrative / Risk Management Office at 1800 West Charleston Boulevard (and, where required for county entities under NRCP 4.2(d)(3) and NRS 41.031, coordinated with the Clark County Clerk / District Attorney Civil Division).
3. Separate Bills for Emergency Physicians & Radiologists: Litigators should remember that emergency room physicians, trauma surgeons, anesthesiologists, and radiologists practicing at UMC frequently bill through independent physician groups (or UMC Quick Care / UNLV Health clinics) rather than on the master hospital facility bill. Always verify whether you need separate subpoenas for UMC Hospital Medical Records, UMC Patient Financial Services (Itemized Billing), and UMC Radiology Film Library.

Mandatory Nevada & HIPAA Compliance Rules for UMC Medical Subpoenas

Before our PILB-licensed Las Vegas process server hand-delivers your subpoena to 820 Rancho Lane, Suite 25, make sure your subpoena packet satisfies these three requirements so UMC’s ROI department does not hold or object to production:

1. Patient Identifiers Required on the Subpoena or Cover Letter

To locate the correct trauma or inpatient chart in UMC’s Epic electronic health record (EHR) system, your subpoena must clearly identify:

• The patient’s Full Legal Name (and any prior/maiden names);
• The patient’s Date of Birth (DOB);
• The Last 4 Digits of the Patient’s Social Security Number (or full SSN on a separate confidential cover sheet); and
• The specific Dates of Service (or date range) and record types requested (e.g., Complete medical chart, Emergency Department records, Paramedic/EMS run sheets, Operative reports, Discharge summaries, Itemized billing statements with CPT/ICD-10 codes).

2. HIPAA Satisfactory Assurances (45 CFR § 164.512(e)) or Signed Authorization

Unless your subpoena is accompanied by a HIPAA-compliant Patient Authorization for Release of Health Information signed by the patient (or their legal representative), a civil subpoena alone must be accompanied by either:

• A Court Order authorizing disclosure; OR
• Written Satisfactory Assurances / Certificate of Compliance under 45 CFR § 164.512(e)(1)(ii)(A) combined with proof that you served 7 days’ advance notice on all other parties under NRCP 45(a)(4) and that the time for the patient to raise objections has elapsed without objection.

3. Witness Fees (NRS 50.225) vs. Statutory Electronic Copy Fees (NRS 629.061)

• No $25 Witness Fee Required for Records-Only Production: If the subpoena is a records-only Subpoena Duces Tecum commanding the Custodian of Records to produce certified medical/billing records without appearing in person (NRCP 45(b)(1)), no $25.00 attendance fee is required at the time of service.
• Statutory Copy Fee Cap (NRS 629.061): Under NRS 629.061, Nevada health care providers and their ROI vendors may charge no more than $0.60 per page for paper copies, and for electronic delivery of medical records, Nevada law caps the base electronic production fee (typically $40.00 maximum for electronic copies delivered digitally, plus reasonable statutory custodian affidavit/certification fees).

Need a UMC medical records or billing subpoena served today in the Las Vegas Medical District? Upload Your Subpoena & Order Service Online or call (702) 583-9164.